The tedious (but necessary) part of editing

When I read an author’s work for the first time, I quickly discover his or her habits, pet phrases, favorite sentence structures, and unique approaches to dialogue or description. I also see whether or not s/he has taken a word, phrase or mannerism that was magical the first time it appeared and then reduced its impact by using it excessively throughout the rest of the novel.

For example, if the author describes war in chapter one as “an honorable horror” or sex with a main character as “wanton enchantment,” I might like the creativity of those phrases. If, as I read, I begin to see “honorable horror” or “wanton enchantment” showing up multiple times, I think, what a pity, you’ve just destroyed the impact of the right words at the right time, by using them every time.

Habit Words

Most of us are so used to the way we talk and write, we don’t always notice our own beautiful phrases and favorite words, much less those occasions when we overuse them. You’ve probably seen talk show hosts and others joking about people who can’t say anything without saying “like” and “you know” several times per paragraph. In most cases, the “like” and “you know” people don’t know how odd they sound to others because they don’t realize how often they say those words.

As writers, we’re often unaware of the special phrases in our own work that become trite through overuse by the end of an article, novel or short story, much less the everyday words we habitually rely upon so often that they become as trite as “like” and “you know.”  For one person, foods may typically be “tasty” or friends might be “dear” or one thing or another might be “memorable.”

In conversation, perhaps we can get away with our habit words. In writing, they become blemishes.This is not to say we need to eliminate them or, worse yet, use a thesaurus for a series of minor variations on them. But we do need to see how we’re using them and whether they are really serving us well when they appear frequently in our work.


A good editor will not only find your errors and inconsistencies, s/he will also find your watered down beautiful phrases and your overused habit words. For authors, the task is more difficult because we’re often focusing on scenes, chapters and plots while our distracting habits fly by unnoticed.

When we copy edit our manuscripts closely, though, pet phrases and habit words might start getting our attention. Perhaps we change them on the spot or perhaps we start making a list of words we might be overusing. Once the major elements of a work are fixed, the spelling and grammatical errors caught and the punctuation and overly complex sentence structures are fixed, it’s time to go through the manuscript again with what (for me) is a tedious by necessary part of editing.

I suggest using your word processing software’s search feature as one way to find your habit words. If you creatively wrote “an honorable horror” in page one of your book, search on the word “honorable” and see how often it appears. You may be shocked to discover you not only used “an honorable horror” multiple times in your 80,000-word book, but that you started using the word “honorable” in other combinations, i.e., “an honorable moment,” “an honorable job,” or “an honorable disposition.” Worse yet, the word combination will be coming out of the mouths of multiple characters as though they met somewhere and agreed to adopt a new pet phrase.

The search feature will also show you whether you’ve used habit words so often they’ll become a distraction to readers. One author might describe everything from people to days to dinners to experiences as “fine,” while another may use the word “dear” over an over. If the search feature tells you the word “fine” appears a hundred times in your book, you might want to go look at why that’s the case.

By the time you clean the pet phrases and habit words out of your manuscripts, I think you’ll see that your prose is not only stronger, it’s more on point in every scene and sequence of dialogue.


Malcolm R. Campbell is the author of the contemporary fantasy novels “Sarabande.” “The Sun Singer,” and the upcoming “The Seeker.”


3 thoughts on “The tedious (but necessary) part of editing

  1. melindaclayton

    Great post, Malcolm. This is something I have to really watch out for. In my last two books, I did exactly as you suggest and did a search for words I suspected I was overusing – very helpful!

    1. Once several of those words/phrases get on my radar while editing, I’m often shocked at the number of times the search feature finds them in the manuscript. I’m glad other people search and destroy them in their work as well.

      Thanks for the visit, Melinda.


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